Executive Assistant

The Executive Assistant is responsible for providing administrative and project coordination support to the Executive level in order to ensure services are provided in an effective and efficient manner. 

*This position will be located in Orange County, CA*

About Our Company: 

Equify Financial is a privately-owned, independent specialty finance company based in Fort Worth, Texas.

We tailor and personalize our services for each client to build a strong relationship and a strong future for their business. We are an independent, collateral-based lender that can service customers at every financial stage of their business. Equify Financial has assisted more than 300 borrowers over the past ten years.

With over 180 years of combined experience in the equipment finance industry, we are able to provide an extensive amount of knowledge and an in-depth understanding of our customer’s financial circumstances. We help our clients identify areas of growth and find creative solutions that bring more capital to their businesses.

Benefits: 

  • Competitive Base Pay
  • Medical
  • Dental
  • Vision
  • 401(k) Savings Plan + Company Match
  • Company paid Life Insurance and AD&D
  • Company paid LTD
  • Employee paid additional Life Insurance and AD&D
  • Additional employee paid coverage includes critical illness, accident insurance, short term disability and whole life insurance plans.
  • Paid Holidays 
  • Paid Time Off (PTO) 
  • Employee Assistance Program
  • Education Assistance

Primary Responsibilities:

  • Assists EVP with a variety of administrative and organizational tasks
  • Creates documents, letters, spreadsheets, etc.
  • Coordinates and organizes cross functional meetings and presentations.
  • Assists in the development of meeting presentation materials.
  • Maintains the calendar of appointments and other events.
  • Handles confidential information in a discreet and disciplined manner.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and management board as directed.
  • Attend meetings to record minutes.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • File and retrieve corporate documents, records, and reports.
  • Participate in the implementation of the organizations ability to maintain its mission, purpose, and responsibilities in concert with approved policies.
  • Implement policies, objectives, and activities of business in order to ensure continuing operations, to maximize executive activities.
  • Communicate with departments in accordance with executive instructions.

Secondary Responsibilities:

  • Performs other related duties as required.

Skills and Proficiencies:

  • Ability to use sophisticated computer software programs to achieve job functions.
  • Strong physical and mental health to maintain demanding workload
  • Must be organized and able to multitask.
  • Must adapt well and respond quickly to change needs.
  • Able to work under stressful conditions at times.
  • Communication- verbal and written communication with customers, personnel and vendors.
  • Strong work ethics of integrity and honesty strives for excellence in all activities employing accompanying communication.
  • Knowledge of principles and processes for providing customer service.
  • Dependability, reliability, fulfilling responsibilities.
  • Must work independently and as a member of team.
  • Must be customer service oriented in communication style

Required Education, Experience, and Qualifications:  

  • Minimum of 3 years on the job experience related to executive administrative and project coordination work.
  • High School diploma is required
  • College degree preferred

Other Requirements:

  • Able to read, speak and write English.
  • Strong physical and mental health to maintain demanding workload.
  • Able to work under stressful conditions at times.
  • Position will require a minimum of 40 hours per week dependent on workload.
  • Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Strong work ethics of integrity and honesty strives for excellence in all activities employing accompanying communication.
  • Frequent travel required.
  • Dependable, reliable, fulfills responsibilities.