How To Maximize Cash Flow With Your Current Trucking Fleet

Cash flow tips FOR OPERATORs   

When you include insurance, fuel, meals, expected and unforeseen maintenance, and repairs, to name expenses often seem never to stop stacking up. With all of these costs, one of the most challenging issues is cash flow. When you own a trucking company, being proactive regarding cash flow is always the best option. The following are some tips to help to avoid cash flow crises.

Ensure your customers are paying you for the loads you haul.

You can't control your cash flow if you don't have a steady stream of money coming in. With this, you must evaluate two factors: whether or not your clients will pay and when they will pay.

You have no way of knowing what your potential clients’ and brokers' payment histories are or if they pay their bills on time or at all unless you run credit checks on them. The simplest method is to use a calculator. Conducting credit checks is the most straightforward approach to verify that you are only carrying cargoes for clients and brokers who will pay you on time. The good news is that financial partners provide free credit checks to their factoring clients, allowing them to save money while also ensuring they get paid.

Find ways to save money

You can save money in a variety of ways;

Fuel cards and providing the aforementioned financial tools are also terrific ways to save money. You may save up to ten cents a gallon with gasoline cards, and there are no minimum filling restrictions. You also get the cash pricing while being able to pay with a card. A freight bill factoring provider can load payments directly onto your fuel card, save you time, and ensure you have the cash to meet your fuel bills. When looking for methods to save money and enhance cash flow, many trucking operators neglect the possibility of leasing equipment. There are a variety of solutions available, including methods to save costs.

These alternatives include strategies to reduce your payments, assistance in upgrading your equipment to save money on maintenance and fuel, and payback programs that account for cyclical variations in your business. These are just a few cash flow strategies to assist you in dealing with the numerous expenditures that trucking operators confront monthly.

Track your expenses accurately and ask for assistance when necessary

The only way to properly understand your cash flow position is to accurately document your income and expenditure, which can be challenging when you spend most of your time on the road. There are a few alternatives available to you, depending on your degree of comfort and the amount of time you have to commit to financial problems.

Gasoline management tools and purchasing restrictions are included in specific gasoline packages to assist you in managing your fuel and other expenditures.

There are professional bookkeeping and accounting services available for operators who need someone to handle everything.

Using fleet to maximize cash flow

One of the significant expenses is fleet expenses. A fleet of cars requires a lot of time and energy to manage, in addition to costing a lot of money upfront. Controlling the expenses of owning and operating a commercial fleet should thus be a priority for businesses, which may begin by studying and assessing various fleet vehicle acquisition options. Outsourcing fleet management might result in lower operational expenses in the long run. Furthermore, by leasing automobiles, which are depreciating assets, you may free up cash flow to invest in areas that will improve your company's return on investment.

Establishing a new line of credit with the fleet management business to buy cars can be utilized as an additional source of finance, freeing up present lines of credit. Leasing, which involves lower initial capital investment, allows firms to put more money into their day-to-day operations, which is still crucial in the current economy.

Outsourcing fleet management tasks to a fleet management company may give businesses enhanced cash flow over the life of a vehicle in addition to immediate cash flow savings. Outsourcing fleet management may help businesses save money on both hard and soft costs connected with fleet purchases, such as the time spent purchasing and disposing of cars, managing maintenance appointments, bills, car insurance, and vehicle registration. A fleet management business will oversee and assure regular service inspections and assist in ensuring the most cost-effective, timely, and high-quality repairs for fleet cars. This may include arranging for maximum warranty benefits, rebates, price discounts, and other cost-cutting possibilities.

Outsourcing fleet management and maintenance allows you and your team to concentrate on your company's primary business tasks. One way is to shift employees and financial resources away from non-core operations and into your organization's primary business. You may also use a fleet management company's purchasing power to get fleet maintenance group purchase savings on cars and parts. Furthermore, you may be able to lower your overall expenditures by just paying for the piece of the asset that you intend to utilize.

Fleet financing 

Financing your fleet takes much more analysis and evaluation, and selecting the appropriate way is a binding obligation of the fleet manager.

Companies have two fundamental options for long-term usage, either by assigned drivers or pool use: they may own their vehicles or lease them.

Fleet management asset cash flow managers have a part in the analysis. In most organizations, they serve as subject matter experts, supplying assumptions and data (such as vehicle cost, estimated residual value, lease rate components, and so on) to someone who will develop the actual financial model. However, it is good for the fleet manager to have a fundamental grasp of that process and what it symbolizes.

The vehicle is considered an owned asset on the firm balance sheet in a capital lease. In its most basic form, the financial analysis of the lease vs. own conundrum compares the present values of the net after-tax cash flows of both choices. The cash flows generated by a lease will differ depending on whether it is a capital or operational lease.

Monthly payments on an operating lease are expensed, which means they are recognized as an expense each month in the same way that salaries, benefits, cost of goods sold, and so on are.


A firm may only fund car purchases in two ways:

  1. Use Operating cash flow.

  2. Obtaining a loan from a bank or other financial organization like Equify Financial.

Purchasing cars using cash from operations incurs a cost known as an "opportunity cost," equivalent to the company's net after-tax profit margin. The decision on whether to use cash from operations becomes quite simple: if the opportunity cost is less than the cost of borrowing, paying cash is more cost-efficient. Of course, there are other factors to consider, but the cheaper cost of money prevails from a financial standpoint. Of course, the company must have enough cash on hand to make car purchases. Furthermore, bank lines of credit are more commonly utilized to plug gaps in cash flow, such as when payroll, paying suppliers, and other similar operations expenditures take precedence over replacing corporate cars, which may be postponed for some time.

If borrowing is the most cost-effective option to fund fleet cars, a line of credit offers the most flexibility.


Leasing fleet vehicles helps preserve bank lines and revolvers keeping them undisturbed, ready to be used for operations. They can be arranged such that payments are expensed on the corporate income statement rather than the balance sheet for the time being.

For a long time, leasing was similar to what most retail buyers were used to:

Vehicles were leased for a set period. Also;

  • The contract included mileage limits and charge-backs for excessive wear and tear.

  • When the lease reached the contractual term, the lessee had the option of either purchasing the vehicle at a price set in the contract at lease inception or, with cons, returning the vehicle.

Early fleet closed-end leases (before the 1950s) frequently included comprehensive maintenance services.

However, in or about 1951, a new type of vehicle leasing emerged: the open-end or financing lease. In the latter instance, the real minimum lease period is just 12 months (sometimes 24 months).

In a fixed-term TRAC lease, the lessee must make the total number of payments required by the contract (or an equivalent amount). In contrast, the closed-end lease can help with budgeting; the TRAC lease offers, in the case of the fixed term TRAC lease, the cash flow benefits of leasing as well as the equity benefits of ownership.

Refinancing fleet

Refinancing your vehicle loan implies that your company decides to take out a new loan to fulfill the existing borrowing arrangement, using the vehicle as collateral to secure the new loan. We make fleet management easy for our customers. The borrower may renegotiate the terms of their old loan with the new loan to benefit their cash flow in the form of a cheaper monthly payment, a lower interest rate based on current market circumstances, or shorten/extend their present borrowing timeline. Equify Financial agents will help you get the best loan rates plus tailor-make your payment terms.

In addition to benefiting from lower stated interest rates, you may apply for refinancing when your company's credit score improves.

Take away

Every business decision has its success base on proper planning and adequate usage of the available resources. Therefore, using detersive trucking cash flow the right way will have your cash flow increasing within no time. 

Need help figuring out what might work best for you and your business. Let's talk! We'll help you understand the best route for all of your financing needs. 

Contact your local equify financial representative